What personal information we collect, and how we collect that information
Why we use or process personal information
How and where we disclose personal information
Our efforts to protect personal information
How long we keep personal information
Your rights regarding your personal information
Additional marketing notice
1. Categories of personal information we collect, and how we collect that information
We collect information or data about you or that can be used to identify you, such as your name, address(es), telephone number(s), e-mail address(es), professional experience, professional affiliations, or other information or data (“personal information”) when you voluntarily choose to disclose such information to us, directly or indirectly through a representative. For example, you may disclose personal information to us when you submit information by mail, telephone, fax, or electronically, when you sign up for newsletters, alerts, white papers, legal insights and other marketing communications, or when you sign up to attend an event or program in person or online, or to apply for a position with us.
We also collect personal information when you apply for a position. This personal information could include, among other things, educational background, school transcripts, writing samples, current and prior employment, qualification details, professional licenses, references, national ID number or work permits to work in the jurisdictions for which you applied, and photo.
We collected the above personal information from the described sources during the preceding 10 months and use or process the information for the purposes described in section 2 below.
We do not direct any of our websites to children or individuals under eighteen (18) years of age. Individuals under eighteen (18) should consult with their parent or guardian about the use of this website.
2. Why we use or process personal information
We only use your personal information for a legal and legitimate interest, such as:
Our Services: We will use and process your personal information for providing our services, promoting and marketing our services, assisting with managing, enhancing and improving our services, communicating with you about those services, and complying with our legal and ethical obligations related to those services.
Recruiting: If you are a candidate for a position, we will use personal information about you in connection with recruiting you, processing your application for the position, or, if applicable, extending an offer to you or hiring you. You may also provide us with your email address to receive information on open position. Doing so could trigger an email from us inviting you to complete an application or to send your curriculum vitae, resume or other information.
Marketing: We may process certain of your personal information for direct marketing based on your consent. You have the option to withdrawing your consent at any time. We also may process your location data, IP address, and content viewed on our websites pursuant to our Cookies Policy. For more information on our marketing practices, see the Additional Marketing Notice below.
Contract performance: We may use or process personal information in connection with pre-contract activities and discussion with you, and to perform a contract that we have with you.
Legal obligations: We will use or process personal information as necessary for compliance with a legal obligation to which we are subject. This includes using or processing personal information for defense of claims against us and satisfying any government reporting obligations and requests.
Other legitimate interests: We will process your personal information for any of our other legitimate interests not described above. These include analyzing use of our website or services, tailoring website and news content, setting preferences in our website or electronic mailings, improving our websites, offering and managing programs and events, fulfilling our obligations to our clients and others, and managing our client and vendor relationships.
3. How and where we disclose personal information
We operate our websites from Italy and store the information we collect through our websites in Italy. We market and provide regulatory and management services, however, in many countries throughout the world. Accordingly, we will disclose information collected through our websites, as well as other personal information, across offices and geographical boundaries, within and outside of the network, for legal and legitimate purposes as described above.
We will also disclose your personal information to service providers that perform services for us and who are obligated to secure the information, such as lawyers, special consultants, experts, analysts, mailing providers, joint marketing or event providers, caterers, and security providers. These service providers may be located anywhere in the world.
We may also disclose your personal information as required by a court order or any other legal or regulatory requirement, including in response to requests from public and government authorities outside your country of residence or to protect our rights, privacy, safety or property, or that of you or others anywhere in the world.
Where Alliance Food Consultants transfers personal data outside the EEA to third countries which cannot benefit from an adequacy decision of the European Commission, such transfers will only occur on the basis of standard contractual clauses adopted by the European Commission under Decisions 2010/87/EC of 5 February 2010 or 2004/915/EC of 27 December 2004, or on the basis of other mechanisms as provided in Chapter 5 of the GDPR.
4. Our efforts to protect personal information
We take reasonable measures to protect personal information from misuse, interference, and unauthorized loss, access, modification or disclosure. We undertake industry standard data protection practices, including by deploying a variety of commercially available software and hardware security tools. We will take such measures with respect to your personal information using security measures that we use for personal information of others, and we will do so in compliance with all applicable data protection laws and our professional secrecy and ethical obligations. Unfortunately, despite such measures, no data transmission over the Internet and no database or other depository of information can be one hundred percent secure. As a result, while we will strive to protect your personal information, we cannot and do not guarantee or warrant the security of any of your personal information. We will not be and are not liable for disclosures of your personal information due to errors in transmission, networks that we do not control, or unauthorized acts of third parties.
5. How long we keep personal information
If you have applied for a specific position with us and join us for that or any other position, your personal information will retained for at least so long as you continue to retain a position with us and thereafter for at least the minimum period required by applicable law. If you have applied for a position with us but do not join us for that or any other position or if you did not apply for a specific position, we may retain your personal information in order to consider you for any future positions. We will do so, however, only if you grant your consent to such extended retention. If you do not grant such consent, then we will retain your personal information only as necessary to comply with all applicable laws.
Except for applications for positions as provided above, we will keep your personal information until such time as we no longer expect to need to use it for any legal and legitimate purpose and otherwise in accordance with all applicable laws. At the appropriate time, we will take reasonable steps to destroy your personal information or ensure that your personal information is de-identified, except were we need to retain such information to satisfy legal and professional ethical obligations.
6. Your rights with regard to your personal information
Subjects whose personal data Alliance Food Consultants processes are entitled to certain rights guaranteed by the GDPR.
If data subjects wish to exercise any of these rights, they are invited to send a motivated request to firstname.lastname@example.org. Alliance Food Consultants endeavours to react to a request to exercise any of the rights listed hereunder without undue delay and in any event within one month from the receipt of such request.
Right of access
Data subjects have the right to obtain the confirmation from us that personal data concerning them are being processed and to access those data together with basic information relating to the processing of this data, such as the purposes of the processing, the categories of data concerned, the recipients or categories of recipient to whom the data have been or will be disclosed, the envisaged retention period of the data, the right to lodge a complaint with the competent supervisory authority, etc.
Right to rectification
Data subjects have the right to request from Alliance Food Consultants the correction and rectification of any inaccurate personal data.
Right to erasure
Where applicable, data subjects have the right to request the erasure of their personal data, when:
Personal data is no longer necessary in relation to the purposes for which we collected it for;
They withdraw the consent that they had previously granted us to process personal data provided we cannot rely on another legal ground for processing;
They object to Alliance Food Consultants processing of personal data for direct marketing purposes;
The personal data are not being processed lawfully; or
Personal data needs to be deleted to comply with the law.
Right to restriction
Where applicable, data subjects also have the right to restrict Alliance Food Consultants processing of personal data, when:
They do not believe the personal data we have about them is accurate;
Their personal data is not being processed lawfully and instead of deleting this data, they would rather restrict our processing of this data instead;
We no longer need their personal data for the purposes we processed it initially, but they require the data in order to establish, exercise or defend legal claims;
They have objected to the processing of their personal data and are awaiting verification on whether their interests related to that objection outweigh our legitimate grounds for processing the data.
Right to data portability
Personal data is portable. Data subjects can request to receive from us their personal data in a structured, commonly used and machine-readable format so you can transmit it to another controller. Data subjects can only exercise this right where the processing:
is based on their consent;
is necessary for the performance of a contract; and
is carried out by automated means.
Right to object
Where applicable, data subjects may be entitled to object to the processing of their personal data at any time.
The right to lodge a complaint with a supervisory authority
Data subjects have the right to lodge a complaint directly with the supervisory authority in case of doubt as to Alliance Food Consultants processing activities.
The Belgian Data Protection Authority (Autorité de Protection des Données / Gegevensbeschermingsautoriteit) is the competent supervisory authority to monitor Alliance Food Consultants data processing activities. It can be contacted via e-mail: email@example.com.
7. Additional marketing notice
We may process additional personal information provided by you for marketing purposes, for example in correspondence relating to an event, when you let us know what legal areas you are interested in, and when you wish to be contacted by us.
Your personal information may also be collected in our relationship management system when you register online to receive legal updates, or when we otherwise receive your contact details. You will receive a confirmation notice when your details have been added to our relationship management system. You can update or request, however, to have your data removed from our relationship management at any time by visiting our preferences page. You also will be provided with the option to unsubscribe or opt-out from receiving further marketing communications by following the instructions at the bottom of each communication.